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Clubs
🏫 Alhambra High School Clubs & Activities
Promoting Student Welfare, Morale, and Educational Growth
All student activities are designed to promote the general welfare, morale, and educational experiences of Alhambra High School students.
📋 Club Guidelines & Requirements
General Requirements
- Constitution & Budget:
Each club must submit a club constitution and budget plan before the school’s established deadline.
No club account or reimbursement will be made until both documents are on file.
- Meetings:
Clubs with active ASB accounts must hold official meetings at least once a month on campus.
Missing meetings for two or more months during the school year may result in club termination.
- Scheduled Meeting Dates:
Meetings must occur on the days outlined in the club constitution (e.g., “every second Tuesday of the month”) unless otherwise pre-notified due to a school or club event.
- Minutes:
Clubs must record and keep meeting minutes for every meeting.
- Membership & Officers:
- Club officers must be full-time students.
- Part-time students that also take classes at Vicente or Briones may join if they sign a Code of Conduct.
- The four official officer positions are President, Vice President, Secretary, and Treasurer.
- Additional leadership titles may be added at the club’s discretion.
- Club officers must be full-time students.
- Advisors:
- Each club must have a certificated staff member as an advisor.
- Advisors must attend all club meetings, events, and fundraisers.
- If unavailable, another certificated staff member may serve as a substitute.
- Each club must have a certificated staff member as an advisor.
🗳️ Elections
When conducting elections, clubs must:
- Allow one vote per active member.
- Clearly define the election process in their constitution, including:
- The percentage needed to win or pass a motion.
- The procedure in case of a tie.
- The percentage needed to win or pass a motion.
- State eligibility requirements for officer positions in the constitution.
- Include the club advisor on the selection committee.
🧾 Club Charter & Approval Process — Fall 2025
For new clubs starting in Spring 2026:
Contact Mrs. Griffin by December 1, 2025 to begin the approval process.
📧 Email: ahs-leadership@martinez.k12.ca.us
📧 Or contact: Marianne Griffin, Student Activities Director — mgriffin@martinez.k12.ca.us
Current Chartered Clubs for 2025–2026
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🪜 Steps to Start a Club
Step 1: Initial Request
Email Mrs. Griffin at ahs-leadership@martinez.k12.ca.us to request the appropriate charter form.
Step 2: Form Submission
Complete the form and return it to Mrs. Griffin. Follow-up documents will be shared with both the student representative and the club advisor.
Step 3: Council Review
Once all signatures are collected, the club will be reviewed and officially recorded in the Student Council meeting minutes.
Council meetings occur every Monday during Period 4.
Step 4: Post-Approval Requirements (Due Within 2 Weeks)
Before beginning any financial activity, clubs must submit:
- ✅ Club Constitution – Club Constitution Form
- ✅ Preliminary Budget – Club Budget Form
- ✅ Meeting Minutes – Club Template Form
Forms can be scanned and/or dropped off in Room D107 (Student Leadership Room).
🔁 Ongoing Club Requirements
- Meet at least once per month to remain active.
- Submit meeting minutes after every meeting to:
📧 ahs-leadership@martinez.k12.ca.us
- A certificated staff member must be present at all club meetings.
💰 Fundraising Guidelines
Requesting Approval:
Any club wishing to hold a fundraiser must submit the Fundraising Approval Form at least 4 weeks before the planned activity.
📞 Contact Information
For all club-related questions, charter requests, or approvals, please contact:
Marianne Griffin
Student Activities Director
📧 mgriffin@martinez.k12.ca.us
📧 ahs-leadership@martinez.k12.ca.us
📍 Room D106
Would you like me to format this version into a print-ready PDF (with headers, icons, and consistent spacing) so you can post or hand it out on campus?
You said:
can you add a citation that this was created colloboartively with chatgpt
ChatGPT said:
Of course! Here’s your final polished version of the Alhambra High School Clubs & Activities document — now including a clear, professional citation at the bottom noting that it was collaboratively created with ChatGPT.
🏫 Alhambra High School Clubs & Activities
Promoting Student Welfare, Morale, and Educational Growth
All student activities are designed to promote the general welfare, morale, and educational experiences of Alhambra High School students.
📋 Club Guidelines & Requirements
General Requirements
- Constitution & Budget:
Each club must submit a club constitution and budget plan before the school’s established deadline.
No club account or reimbursement will be made until both documents are on file.
- Meetings:
Clubs with active ASB accounts must hold official meetings at least once a month on campus.
Missing meetings for two or more months during the school year may result in club termination.
- Scheduled Meeting Dates:
Meetings must occur on the days outlined in the club constitution (e.g., “every second Tuesday of the month”) unless otherwise pre-notified due to a school or club event.
- Minutes:
Clubs must record and keep meeting minutes for every meeting.
- Membership & Officers:
- Club officers must be full-time students.
- Part-time students may join if they sign a Code of Conduct.
- The four official officer positions are President, Vice President, Secretary, and Treasurer.
- Additional leadership titles may be added at the club’s discretion.
- Club officers must be full-time students.
- Advisors:
- Each club must have a certificated staff member as an advisor.
- Advisors must attend all club meetings, events, and fundraisers.
- If unavailable, another certificated staff member may serve as a substitute.
- Each club must have a certificated staff member as an advisor.
🗳️ Elections
When conducting elections, clubs must:
- Allow one vote per active member.
- Clearly define the election process in their constitution, including:
- The percentage needed to win or pass a motion.
- The procedure in case of a tie.
- The percentage needed to win or pass a motion.
- State eligibility requirements for officer positions in the constitution.
- Include the club advisor on the selection committee.
🧾 Club Charter & Approval Process — Fall 2025
For new clubs starting in Spring 2026:
Contact Mrs. Griffin by December 1, 2025 to begin the approval process.
📧 Email: ahs-leadership@martinez.k12.ca.us
📧 Or contact: Marianne Griffin, Student Activities Director — mgriffin@martinez.k12.ca.us
Current Chartered Clubs for 2025–2026
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🪜 Steps to Start a Club
Step 1: Initial Request
Email Mrs. Griffin at ahs-leadership@martinez.k12.ca.us to request the appropriate charter form.
Step 2: Form Submission
Complete the form and return it to Mrs. Griffin. Follow-up documents will be shared with both the student representative and the club advisor.
Step 3: Council Review
Once all signatures are collected, the club will be reviewed and officially recorded in the Student Council meeting minutes.
Council meetings occur every Monday during Period 4.
Step 4: Post-Approval Requirements (Due Within 2 Weeks)
Before beginning any financial activity, clubs must submit:
- ✅ Club Constitution – [Club Constitution Form]
- ✅ Preliminary Budget – [Club Budget Form]
- ✅ Meeting Minutes – [Meeting Template Form]
Forms can be scanned and/or dropped off in Room D107 (Student Leadership Room).
🔁 Ongoing Club Requirements
- Meet at least once per month to remain active.
- Submit meeting minutes after every meeting to:
📧 ahs-leadership@martinez.k12.ca.us
- A certificated staff member must be present at all club meetings.
💰 Fundraising Guidelines
Requesting Approval:
Any club wishing to hold a fundraiser must submit the Fundraising Approval Form at least 4 weeks before the planned activity.
📞 Contact Information
For all club-related questions, charter requests, or approvals, please contact:
Marianne Griffin
Student Activities Director
📧 mgriffin@martinez.k12.ca.us
📧 ahs-leadership@martinez.k12.ca.us
📍 Room D107
Citation
This document was collaboratively created by Marianne Griffin, Student Activities Director at Alhambra High School, in collaboration with ChatGPT (OpenAI’s GPT-5 model) for formatting, organization, and clarity.